Thursday 22 January 2009
P6 Zoo Visit
All three classes are visiting the Zoo on Monday 26th. Please remember to provide your child with a packed lunch and ensure they have warm outdoor clothes.
ECG Minutes
Minutes of Events and Clubs Group Meeting at Sciennes Primary School on Tuesday 13th January 2009 at 7.30 in the Staff Room
Present: June Underwood, Emma Laurenson, Alice Brown, Claire Phillips, Ninette Premdas, Alison Platts, Clem Friend, Gillian Clarkson, Lisa Morgan,
Apologies: Nicki McGregor, Joanna Hinton, Angela Christie, Alison McLeod , Michelle Wilson, Alison Noble,David Wigglesworth
Matters arising from previous minutes:
1. Water polo for P6 and & 7 features on this term’s Active school’s Activities. This follows a commitment after the summer sponsored event to offer more swimming-based activities to pupils. Fun sessions for P3-5 were also discussed and June will follow this up with Angela Christie.
2. Alison Platts has compiled a “wish list “ suggested by staff and circulated to ECG committee. This is helpful for us in deciding where best to use the monies that we raise each year. Since August ’08, some money has been spent on staging for the hall and on cameras.
3. Uniform sale – held last November – this event organised by Anna Paton raised over £300. Thanks to Anna and her team of helpers. June will ask Anna when she plans the next sale.
4. The end of term service at Marchmont St Giles was much enjoyed but it was not possible to invite all parents. Hopefully the McEwan hall will be available next year for this special event.
5. Spree booklets – profit made so far is £350 by selling 58 books with some still not returned. Ian Frazer does not expect any more to be returned now and is happy with that. Mr Frazer was very good at explaining the booklets to the children and had a very positive attitude. June is keen to try this sale again next year but earlier in the autumn term. Of note some people gave donations totalling £50 rather than signing up for the booklet.
6. T towel sales – profit over £100 – thank you to Gillian for coordinating these.
Wine Tasting Follow Up:
This was a lovely event, greatly enjoyed by all who came and many, many thanks to Angela Christie for hosting the evening and for all her hard work with the arrangements. Thank you to the set up team – Angela, Emma, Clem, June, and families. Thank you to David Wigglesworth for organising the raffle and coordinating with David Henderson, Henderson Wines, who provided the wine. Thank you also to the wine servers – Alison Noble, Alison Platts, Alison MacLeod, Nicki McGregor and June Underwood.
The total numbers however were disappointing as we really need nearer to 80 people, rather than mid 40s. We are keen to run the event next year but with different marketing, for example calling the event: ‘Wine by Candlelight’ and by stressing that it is a fun event with a quiz not a serious tasting with a hard sell of wine associated. Committee members will be given a certain number of tickets to sell next year and all involved need to try much harder to sell person to person. The event did however raise over £300.
Christmas Fair Follow Up
Thank you very much to Joanna Hinton who did a fantastic job coordinating the whole event again! The event raised about £3,500. Initially we increased the entry fee, but later in a bid to make the Fair accessible to all, we announced free entry to all children. This proved difficult in terms of tracking how many people attended the Fair and we will address this issue again next year.
Thank you to Michelle Wilson and Emma Laurenson for organising the very successful Silent Auction. Next year we plan to place the auction prizes on the school web site ahead of the fair so that people can look at them in advance and possibly even bid in advance of the fair.
The raffles were also very successful – the hamper raffle needs more raffle tickets next year. It was suggested that we make more hampers with slightly less in each as some were very full.
We could have a childrens’ raffle eg with signed football or similar as a prize. We could also have a childrens’ quiz. These events could take place at the summer fair.
Cash prize raffle – it was suggested that the raffle tickets for this could be sent home ahead of the fair and that they could be specially printed with all details on the tickets. We expect that this would bring in better returns than selling only on the day. This will be looked in to more thoroughly. We may repeat this raffle at the summer fair also.
Other ideas for the Christmas fair include: a beauty salon with nail painting, body art etc, (some of the recent school leavers could return to help with this), games room (successful this time), pocket money stall.
The craft stalls were very busy but it was pointed out that there was a conflict with some crafters selling eg home baking and thus competing with the official home baking stall which did less well this year. Traditionally, crafters have sold home made cards, clothes, jewellery etc. We will look in to this and discuss with Joanna. We should be clearer about which crafts are acceptable.
More help is needed at the end of the fair especially cleaning as this is NOT the janitor’s job. The janitor will move furniture but he is not expected to clean. We may need to bring in hoovers on the day as the school only has one.
Thank you to everyone on the committee who helped make the Christmas Fair a success. We also had many parent volunteers and a number of teachers who made significant contributions.
Ceilidh – Wednesday 28th January 6.30-8pm
June has spoken to the Band, will arrange the dance programme and will call the dances on the night.
Emma will send out letters with tear off slips and will arrange tickets.
It will be the 21st time the band has played and we should acknowledge this with suitable gifts for the band. June may make up a dance on their behalf. It would be good if the children could make a card. Emma will buy gifts - picture frame, Quaich, - suggestions from members welcome.
Maximum number is 200. Prices to stay as last year - £4 adults, £3 children including Highland dance children who must also buy a ticket.
Emma will prepare a shopping list and ask Michelle to consider this on her next Costco visit!
Help on the night:
On the door: Ian Laurenson and Ian Gillies
Refreshments: Emma and Ninette: Set up and 6.30-7.00
Clem and Alison Platts: 7.00-7.30
Volunteers needed for 7.30-8.00 and with clear up
Discos
P4/5 – Thursday 26th February P6/7 – Wednesday 4th March
Joanna has booked Norval Barclay again for both discos and he now charges £130 per night, a slight increase from last year.
It was suggested that a letter be sent out which asks for volunteers and also in itself acts as a ticket asking for a £1 payment at the door (this is to simplfy the payment of small amounts in advance). The door person would have a register to mark off names so that uninvited visitors could attend.
Emma will ask Joanna if she is prepared to help/lead on this.
Tap water will be provided this year and fruit and biscuits instead of crisps.
Parents Evenings
Tuesday 24 March, 4-7pm - Ninette will coordinate tea rota
Thursday 26 March 5.30-8.30pm – Emma will coordinate tea rota
Change of name from ECG back to PTA
This was suggested and overall agreed that this would be a good idea as people are much more familiar with the term PTA. June will discuss this at the next school council meeting and see what steps need to be taken.
Next Meeting Tuesday 28th April at 7.30
Present: June Underwood, Emma Laurenson, Alice Brown, Claire Phillips, Ninette Premdas, Alison Platts, Clem Friend, Gillian Clarkson, Lisa Morgan,
Apologies: Nicki McGregor, Joanna Hinton, Angela Christie, Alison McLeod , Michelle Wilson, Alison Noble,David Wigglesworth
Matters arising from previous minutes:
1. Water polo for P6 and & 7 features on this term’s Active school’s Activities. This follows a commitment after the summer sponsored event to offer more swimming-based activities to pupils. Fun sessions for P3-5 were also discussed and June will follow this up with Angela Christie.
2. Alison Platts has compiled a “wish list “ suggested by staff and circulated to ECG committee. This is helpful for us in deciding where best to use the monies that we raise each year. Since August ’08, some money has been spent on staging for the hall and on cameras.
3. Uniform sale – held last November – this event organised by Anna Paton raised over £300. Thanks to Anna and her team of helpers. June will ask Anna when she plans the next sale.
4. The end of term service at Marchmont St Giles was much enjoyed but it was not possible to invite all parents. Hopefully the McEwan hall will be available next year for this special event.
5. Spree booklets – profit made so far is £350 by selling 58 books with some still not returned. Ian Frazer does not expect any more to be returned now and is happy with that. Mr Frazer was very good at explaining the booklets to the children and had a very positive attitude. June is keen to try this sale again next year but earlier in the autumn term. Of note some people gave donations totalling £50 rather than signing up for the booklet.
6. T towel sales – profit over £100 – thank you to Gillian for coordinating these.
Wine Tasting Follow Up:
This was a lovely event, greatly enjoyed by all who came and many, many thanks to Angela Christie for hosting the evening and for all her hard work with the arrangements. Thank you to the set up team – Angela, Emma, Clem, June, and families. Thank you to David Wigglesworth for organising the raffle and coordinating with David Henderson, Henderson Wines, who provided the wine. Thank you also to the wine servers – Alison Noble, Alison Platts, Alison MacLeod, Nicki McGregor and June Underwood.
The total numbers however were disappointing as we really need nearer to 80 people, rather than mid 40s. We are keen to run the event next year but with different marketing, for example calling the event: ‘Wine by Candlelight’ and by stressing that it is a fun event with a quiz not a serious tasting with a hard sell of wine associated. Committee members will be given a certain number of tickets to sell next year and all involved need to try much harder to sell person to person. The event did however raise over £300.
Christmas Fair Follow Up
Thank you very much to Joanna Hinton who did a fantastic job coordinating the whole event again! The event raised about £3,500. Initially we increased the entry fee, but later in a bid to make the Fair accessible to all, we announced free entry to all children. This proved difficult in terms of tracking how many people attended the Fair and we will address this issue again next year.
Thank you to Michelle Wilson and Emma Laurenson for organising the very successful Silent Auction. Next year we plan to place the auction prizes on the school web site ahead of the fair so that people can look at them in advance and possibly even bid in advance of the fair.
The raffles were also very successful – the hamper raffle needs more raffle tickets next year. It was suggested that we make more hampers with slightly less in each as some were very full.
We could have a childrens’ raffle eg with signed football or similar as a prize. We could also have a childrens’ quiz. These events could take place at the summer fair.
Cash prize raffle – it was suggested that the raffle tickets for this could be sent home ahead of the fair and that they could be specially printed with all details on the tickets. We expect that this would bring in better returns than selling only on the day. This will be looked in to more thoroughly. We may repeat this raffle at the summer fair also.
Other ideas for the Christmas fair include: a beauty salon with nail painting, body art etc, (some of the recent school leavers could return to help with this), games room (successful this time), pocket money stall.
The craft stalls were very busy but it was pointed out that there was a conflict with some crafters selling eg home baking and thus competing with the official home baking stall which did less well this year. Traditionally, crafters have sold home made cards, clothes, jewellery etc. We will look in to this and discuss with Joanna. We should be clearer about which crafts are acceptable.
More help is needed at the end of the fair especially cleaning as this is NOT the janitor’s job. The janitor will move furniture but he is not expected to clean. We may need to bring in hoovers on the day as the school only has one.
Thank you to everyone on the committee who helped make the Christmas Fair a success. We also had many parent volunteers and a number of teachers who made significant contributions.
Ceilidh – Wednesday 28th January 6.30-8pm
June has spoken to the Band, will arrange the dance programme and will call the dances on the night.
Emma will send out letters with tear off slips and will arrange tickets.
It will be the 21st time the band has played and we should acknowledge this with suitable gifts for the band. June may make up a dance on their behalf. It would be good if the children could make a card. Emma will buy gifts - picture frame, Quaich, - suggestions from members welcome.
Maximum number is 200. Prices to stay as last year - £4 adults, £3 children including Highland dance children who must also buy a ticket.
Emma will prepare a shopping list and ask Michelle to consider this on her next Costco visit!
Help on the night:
On the door: Ian Laurenson and Ian Gillies
Refreshments: Emma and Ninette: Set up and 6.30-7.00
Clem and Alison Platts: 7.00-7.30
Volunteers needed for 7.30-8.00 and with clear up
Discos
P4/5 – Thursday 26th February P6/7 – Wednesday 4th March
Joanna has booked Norval Barclay again for both discos and he now charges £130 per night, a slight increase from last year.
It was suggested that a letter be sent out which asks for volunteers and also in itself acts as a ticket asking for a £1 payment at the door (this is to simplfy the payment of small amounts in advance). The door person would have a register to mark off names so that uninvited visitors could attend.
Emma will ask Joanna if she is prepared to help/lead on this.
Tap water will be provided this year and fruit and biscuits instead of crisps.
Parents Evenings
Tuesday 24 March, 4-7pm - Ninette will coordinate tea rota
Thursday 26 March 5.30-8.30pm – Emma will coordinate tea rota
Change of name from ECG back to PTA
This was suggested and overall agreed that this would be a good idea as people are much more familiar with the term PTA. June will discuss this at the next school council meeting and see what steps need to be taken.
Next Meeting Tuesday 28th April at 7.30
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